Senior Workplace Experience Partner (x/f/m) in Berlin
Doctolib is seeking a Senior Workplace Experience Partner (x/f/m) to join the Workplace Experience Team in Berlin. Operating within the finance and operations sphere at a senior level, this role takes responsibility for a large and growing portfolio of buildings, including the Berlin headquarters and nine regional offices across Germany. The position requires a primary or matric education background alongside five plus years of relevant experience.
Your Responsibilities
- Oversee smooth operations, maintenance, and compliance across the Berlin headquarters and regional German locations.
- Manage external service providers, strategic vendor relationships, contract management, KPIs, and SLAs for reception services, office amenities, fleet management, and travel management.
- Handle car fleet management, including external partner control and escalation management.
- Manage assigned budget areas, purchase order processing, and invoice handling in close collaboration with the finance team.
- Drive health, safety, and environment standards by implementing QHSE processes.
- Collaborate with IT, real estate, finance, and regional contacts to manage cross-country stakeholder communication spanning Germany and occasionally the Netherlands.
- Drive project management initiatives to optimize the working environment through data-driven approaches.
Candidate Profile
- 4 to 5 years of experience in workplace management, facility management, or office operations.
- Demonstrated background in multi-site office management and project management.
- Initial to advanced experience in health, safety, and environment (HSE) standards.
- Vendor and contract management expertise, with fleet management experience considered a strong plus.
- Solution-oriented and detail-oriented mindset with the ability to adapt to changing priorities.
- Excellent written and verbal communication skills in both German and English.
- Strong analytical abilities with a solid grasp of budget and cost management.
What Doctolib Offers
- Market competitive salary and a sponsored Deutschlandticket for office commuters.
- 28 vacation days, plus an additional day for each full employment calendar year up to a maximum of 30 days.
- Company supplementary health insurance, company pension scheme with an employer subsidy, and participation in the DoctoGrowth employee stock program.
- The Doctolib Parent Care program including extra parental leave, mental health and coaching sessions, healthy snacks, regular breakfast buffets, meal vouchers, and a subsidized Urban Sports Club membership.
Please check the official application channel for further details on how to apply for this Berlin finance role.